DDMS Online Retrieval System
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DDMS is an internet based document retrieval and workflow system. It allows scanned images to be made available over the internet to clients. The main advantage is that documents become available to anyone (with permission) on any PC (with internet access), anywhere in the world without massive licensing costs that are present with normal client software.
The system also provides a distinct advantage when updates to the data are required by the scanning bureau. Information is loaded straight to the system without the need to transport CD ROMs to the clients site using traditional slow postal systems.
Clients with remote sites, for example building sites, controlled by a central head office, can have access to the data using an internet connection. Again, this removes the need to transport data using fragile media such as CD ROM which, in some environments may be unsuitable.
Features of the DDMS system include:
- Full Text OCR searching
- Automatic rule based indexing
- Automatic watch folder import and auto populate
- Full security login facilities to document level
- Book in and out facility
- Full audit logging
- Hard keyed indexing fields
- User/Administrator configurable
Advantages in general
- No software to install on clients
- Full security login and audit trails
- No large initial investment
- Worldwide access - homeworkers - remote offices
- No large maintenance bills
- No data for clients to load
- Faster turnaround to clients from bureau scanning
- No media to lose, damage, manage or backup
- Automatic indexing facilities to maximize productivity
