What are the benefits of Scanning?

Benefits of scanning and archiving are:

Massive Space reductions

• As space in offices is becoming more and more expensive and valuable, many companies will calculate the actual cost of storage as well as the potential earning power if the space was available.

  The contents of a four drawer filing cabinet can be translated onto a single CD. With space costs at a premium the return on the investment of scanning can be extremely fast!

Time Saving

• Make information available to people at the desks.  Remove the need to have staff wandering around looking for documents.  Scanned information can be made available over your network so that the information can be searched, viewed and printed in a fraction of the time.

  The best thing is you wont have to re-file anything! Which also removes the possibility of miss-filing a piece of information.

Distribution

• Information can be easily distributed, not just internally but externally via email etc, saving time, effort and postage costs.

Concurrent access for many people

• Unless a document is photocopied, printed multiple times or already digitised then it can only be viewed by one party in one location at a time. Scanning and digitising, means the images can be loaded on electronic networks and viewed concurrently.

  Information is available instantly making decision making processes faster, easier and more accurate. Also companies working in shifts, traditionally have restricted access to required information, for example "the drawing office shuts at 5:30pm", "you need to speak to Peter in the morning." Scanned information can be made available 24 hours a day for employees.

Data Extraction and Searchability

• Once a document has been digitised the data can be extracted and analysed by a variety of means. Furthermore all text can be converted to a searchable format for easy and intelligent referencing.

Disaster Recovery

• Paper records are vulnerable to damage by fire or flood. Even if the originals are maintained, there is a strong argument for scanning them and saving the contents in a backed up environment.

Why Choose Global7 Document Management?

• Quality scanned images and work according to the British Standard on Admissibility and Evidential Weight of information stored electronically BSI-BIP0008:2004
• Provide an on or off-site scanning service
• A system to view your electronic files that will suit both your needs and budget
• Prices start at 17pence!!
• Money back guarantee.